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Privacy Policy

1. Basic Policy

Tosei Reit Investment Corporation (hereinafter referred to as “Tosei Reit”) has set its basic policy to appropriately manage and use personal information in compliance with the laws, regulations and guidelines of Japan concerning the protection of personal information.

2. Secure Management of Personal Data

Concerning handling of personal information and the system, Tosei Reit shall take precautions and security measures for its system, including preventing unauthorized access. In addition, Tosei Reit shall continue to review and improve this basic policy and handling of personal information to ensure sustained effective and appropriate implementation.

3. Appropriate Collection of Personal Information

Tosei Reit shall collect personal information by lawful and fair means after specifying the purpose for which the information is to be used, within the scope necessary for achieving that purpose.

4. Purpose of Use

Tosei Reit shall use the personal information provided by the person only for the purpose of use and does not use such information beyond the scope of the purpose.

5. Restriction on Provision to Third Parties

Tosei Reit shall not provide/disclose personal information provided by the person to third parties except in the following cases:

(1) Where Tosei Reit has obtained prior consent from the person;
(2) Where the information is disclosed in a non-personally identifiable form;
(3) Where the disclosure of information is required by laws and regulations, etc.;
(4) Where the provision of personal information is necessary for cooperating with a state organ, a local government, or an individual or a business operator entrusted by such authorities in executing the affairs prescribed by laws and regulations and where obtaining the consent of the person is likely to impede the execution of the affairs; or
(5) Where such provision/disclosure is for the purpose of protecting the assets or rights of Tosei Reit

Even when disclosing/providing the information to any third party after obtaining consent from the person, Tosei Reit shall confirm the third party’s arrangements on protection of personal information, etc. and disclose/provide the information only to the relevant party.

6. Disclosure, Correction, Addition, Deletion, Termination of Use and Removal of Personal Information

Tosei Reit shall respond promptly, within the extent reasonable and necessary, to requests for disclosure, correction, etc., of their personal information that Tosei Reit holds.

Requests for disclosure, correction, etc., shall be made by filling out the form prescribed by Tosei Reit. If the requester is the person to whom the personal information belongs, documentation to verify the person’s identity shall be submitted with the form. If the requester is a proxy, documentation verifying the proxy’s authority shall be submitted together with documentation verifying the proxy’s identity. After receipt of such documentation, the requested procedures shall be carried out.

7. Secure Management Measures for Entrusting Personal Information to Third Parties

When entrusting collection/management of personal information to any third party, Tosei Reit shall oblige the entrusted party to strictly manage personal information, while conducting strict monitoring and supervision.

8. Disclaimer

Tosei Reit may insert links from its website to external websites. However, Tosei Reit shall not be responsible for the contents of protection of personal information under the said external websites.

Purpose of Use of Personal Information

Tosei Reit will use the personal information it holds for the following purposes.

(1) For Tosei Reit to acquire properties (including trust beneficiary right in real estate; the same applies hereinafter), conduct due diligence prior to acquisition, discuss acquisition and conduct management after the acquisition
(2) For Tosei Reit to sell properties, conduct due diligence of sellers or new real estate management companies prior to sales, discuss sales, and conduct management after the sales
(3) To convey to tenants leasing status of properties owned by Tosei Reit, manage properties and rent income, and bill for expenses on restoration of properties and others.
(4) To confirm credibility of tenants or potential tenants of properties owned or that may be acquired by Tosei Reit (including credibility of sellers or new real estate management companies) and conclude leasing contracts.
(5) To analyze rental housing demand, such as conducting a rental services improvement questionnaire targeting tenants or potential tenants of properties owned by Tosei Reit, and for contacting them
(6) To execute the rights of holders of investment units issued by Tosei Reit (hereinafter referred to as “unitholders”) and to perform the duties of Tosei Reit pursuant to the Act on Investment Trusts and Investment Corporations of Japan (Act No. 198 of 1951, hereinafter referred to as the “Investment Trusts Act”) and the Companies Act of Japan (Act No. 86 of 2005)
(7) To notify information, etc., concerning the business of Tosei Reit to its unitholders
(8) To manage information of Tosei Reit’s unitholders, including preparation of data concerning them
(9) To issue investment corporation bonds and additional investment units by Tosei Reit
(10) To respond to inquiries, requests for materials, etc., directed at Tosei Reit
(11) To enable Tosei Reit to perform its tasks appropriately and smoothly
(12) To provide personal information to third parties to achieve the purposes of use set forth in the preceding items

Sharing of Personal Data

Tosei Reit may, within the scope necessary for achieving the purposes of use, share certain components of personal data it holds such as name, address, telephone number and other necessary information, with companies including the parent company of the Asset Management Company to which it entrusts its asset management (including other companies listed as below). In such cases, Tosei Reit shall take necessary measures separately pursuant to laws and regulations.

1.Parties with whom Tosei Reit shares personal data
Among companies included in the consolidated accounts of Tosei Corporation based on laws and regulations of Japan, major Group companies are separately listed as follows:
Tosei Corporation
Tosei Community Co., Ltd.
Tosei Revival Investment Co., Ltd.

2. Purpose of use of parties with whom Tosei Reit shares personal data
As specified in “Purpose of Use of Personal Information” above.

3. Components of personal data to be shared
Name, address, date of birth, telephone number, credit information, transaction information and other components necessary for the above purpose of use

4. Party responsible for management of personal data
Tosei Asset Advisors Inc.
4-2-3 Toranomon, Minato-ku, Tokyo 105-0001, Japan

Contact Information

If you have any questions, inquiries, complaints, etc., regarding handling of personal information by Tosei Reit, please contact us:

[Contact]

Tosei Asset Advisors Inc. Treasury & Planning Department, REIT Division / Risk & Compliance Office 4-2-3 Toranomon, Minato-ku, Tokyo 105-0001, Japan
Tel: +81-3-3433-6320
Business Hours: 9:30 a.m. – 17:30 (Japan standard time) (except for Saturdays, Sundays, national holidays and the year-end and New Year's holidays)

For Correction, Addition, and Deletion recorded in the registry of unitholders, etc., please contact the following Managers of Tosei Reit’s registry of unitholders

[Contact]

Corporate Agency Division, Mitsubishi UFJ Trust and Banking Corporation
1-1, Nikkocho, Fuchu-shi, Tokyo
Tel: 0120-232-711 (toll free) (available for domestic call only)
Business Hours: 9:00 a.m. – 17:00 (Japan standard time) (except for Saturdays, Sundays, national holidays and the year-end and New Year's holidays)

(Note) This privacy policy may be revised due to amendment of laws and regulations, etc.

Amended on May 30, 2017

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